How interested are you in becoming more organised and productive?

Episode 01 October 18, 2021 00:02:27
How interested are you in becoming more organised and productive?
W10 - Additional tools and tips to save time
How interested are you in becoming more organised and productive?
/

Show Notes

Sometimes you are so busy that the thought of putting in more time to become more organised and productive is overwhelming in itself.

You may also feel that if it involves tech, it’s something you won’t enjoy or be good at.

You may feel that becoming personally organised is something you’d rather delegate or outsource. However, it’s essential to realise that we are talking about your personal productivity here. You really can not outsource some aspects of personal organisation and productivity any more than you can outsource lifting weights at the gym! There are just some things you really can’t outsource.

What are some of the benefits of becoming more organised and productive?

You become less stressed because you immediately know where to find things.
You know your calendar will let you know what meetings you need to attend and for how long.
You spend less energy context-switching because you can set aside blocks of time for specific projects or tasks.
You feel more relaxed knowing that your system is automatically taking care of some tasks.
You can save a great deal of time - especially by automating repetitive tasks.
In general, others will admire and respect you more when you are organised and punctual.

What barriers might some of your team members have to investing time to become more productive and organised?

I’m just not good at or interested in tech.
There are so many tools it’s overwhelming.
Change is something I avoid where possible.
I find technology unbelievably frustrating.

How might you best help your team members become more productive & organised with the use of great technology?

Here are some great ways to communicate the importance of adopting technology to your team members to become more productive and organised.

If you don’t like change, you may like irrelevance less.
Change has become a constant.
Technology is no longer an optional extra. If you don’t look for ways for technology to help you, you are likely to be left behind or overtaken by your competition.
If you cannot use the technology that many others are, you will be less effective in communicating with and relating to them.
Help them start with the areas that are going to make the most significant difference.
Start with apps that are intuitive and easy to use.
Suggest apps that are used by many people and have widespread support.
We all struggle with technology, but the results are worth it. In general, the more you use technology, the easier it becomes to adopt more new technology. Just make a start.
Be patient.
Seek help from a teenager.
Start with tools that are likely to make the most impact on tasks you do daily.
Be open to periodically trying new and better tools.

 

Episode Transcript

No transcript available...

Other Episodes

Episode 04

October 19, 2021 00:08:25
Episode Cover

Your Calendar, emails, tasks & notes

Typically these are apps you’ll be using all day, every day.So, a good question is: how can I become more productive and organised when working with these apps? The first thing to note is that these apps are often related. For example, you may receive an email that causes you to do one or more of the following: create a task, a calendar entry, or a note. So, it will save you time if these apps all integrate well together. Switching between apps can take deliberate effort and may result in you forgetting to complete some vital tasks. For example, you may add tasks in an app then forget to regularly visit that app to see what you need to do. In general, it pays to be deliberate about simplifying your online life. For example, you could use an app such as Active Inbox to integrate your tasks and your email into the same app. That way, your tasks are visible while doing your emails, and it is easy to create a task from an email. Also, you don’t have to switch between apps continually. First, let’s consider your Calendar. When it comes to your email and calendar apps, it’s good to go with a major supplier who continually updates their products. For example, Google or Microsoft. We use Google and are therefore more able to provide hints and tips for the Google platform. Another advantage of going with Google or Microsoft is that many third-party suppliers have an incentive to provide useful add-ons that integrate well with Google and Microsoft. The first life-changing enhancement we recommend you add to your Calendar is the ability to send a link allowing others to book a ...

Listen

Episode 03

October 19, 2021 00:03:03
Episode Cover

Consider investing in better computer equipment

Consider investing in better computer equipment. If you already have a fast computer with multiple screens, you probably can’t imagine how you ever lived without them! We are increasingly spending more time using computers. One of the main reasons for this is that we are increasingly conducting more meetings via video conferencing, and this trend is likely to continue. If you are currently working on a small laptop screen or a more than 3 years old computer, it may be worth considering an upgrade. If you are not tech-savvy, it may be worth asking someone you trust for advice. Here are some things to consider: Invest in a home computer as well as a laptop. Given that most of your data is now probably stored in the cloud, you can easily move from your home computer to your laptop when you need to. If most of your data is not currently stored in the cloud, consider moving to cloud storage. One of the most significant advantages of this is that you can access cloud data on most devices and seamlessly move from one device to another. You may also consider using a portable monitor that can be plugged into your laptop, effectively giving you 2 screens on your laptop. Your home computer should have at least 2 large high-resolution monitors or one even larger monitor capable of being divided into multiple virtual screens. Your home computer should be high performance. For example, it should have fast processing power, solid-state drives, and, in particular, enough memory to support many open browser tabs. It’s also good to do whatever you can to speed up your internet access. In deciding to invest in good computer hardware, it’s worth considering the following: How much are you worth? ...

Listen

Episode 05

October 19, 2021 00:06:33
Episode Cover

Other Apps

Other great apps In addition to the primary calendar, email, task and note-taking apps and their associated add-ons, other apps can help you save significant amounts of time, become more organised and productive, and help reduce your stress. Here are some apps that you may find helpful: 1. Apps that can help you automate repetitive typing. Often, you may find yourself continually typing the same or similar text over and over.One way to reduce the workload is to copy and paste from another document. However, a much better way is to use a Chrome extension called TextBlaze. TextBlaze enables you to trigger a snippet of text so that it is automatically pasted. It is simple to set up and use. A free version, and a very inexpensive paid version allow you to perform some very sophisticated tasks. 2. Apps that help you remain consistent & help you form habits Many studies have shown that the biggest inhibitor to most people’s success is their lack of consistent effort. In this regard, we highly recommend you listen to this audio summary of the book Mini-habits by Stephen Guise. We also recommend you decide to become a champion for consistent mini-habits. Streaks is a great, simple app that will help you create mini-habits. 3. Apps that help you organise your browser tabs It is so easy to become overwhelmed or lost in open browser tabs, isn’t it? Several apps can help with this. In particular, we recommend: 1. Toby for Chrome This Chrome browser extension is simply brilliant for keeping chrome tabs organised and helping you open a collection of related tabs. 2. Cluster Cluster is a simple app that allows you to press Ctrl-M to see all open windows and tabs. 4. Apps that keep your password ...

Listen